Alkhadim – Accounting and budget management


Accounting and Budget Management

Budgetary accounting makes it possible to monitor the execution of the budget both in terms of uses and resources. It results in the establishment of monthly or quarterly situations and an annual situation showing by budget line:

regarding jobs the amount:

  • Open credits;
    • Commitments made;
    • Payment issues;
    • Available for engagement;
    • Leftovers to pay.


regarding resources the amount:

  • Forecasts for the financial year;

Revenue orders issued.

The nomenclature is based on a classification by nature of expenses and revenues established by reference to the chart of accounts

The budget sets the planned revenues and expenditures for the year. It is adopted each year, it is a quantified forecast allocation, to the responsibility centers of an entity, of objectives and means for a specific period limited to the short term.

Budgets may experience changes from year to year, these changes are due to changes in the designation of budget lines, breakdown of lines or even grouping of budget lines. In order to maintain the link between budget lines from year to year, the concordance table allows you to match budget lines belonging to different budget years.

the application dedicated to accounting and budgetary operations can provide the following functionalities:

– Simulation, preparation, edition and dematerialization of budgets;

– Monitoring of financial execution of projects (markets and agreements);

– Integration of the regulatory budget model (budget slump, etc.);

– Complete liquidation chain with real-time control: Credits opened, expenses made, available, etc.;

– Joint management with the technical affairs department of a single mixed database: Financial component management;

– Integrated document management (dematerialization of attachments);

– Budgetary situations and accounting records (operations, programs, services, etc.);

– Searches for accounting entries by multi-criteria selections with visualization of dematerialized attachments;

– Highlight dashboards supported by graphical representations;

– Multi-year monitoring of budget developments.

the steps illustrated, how:

  • Build your repository bringing together budget components, suppliers and organizational units.
  • Complete the directories in detail: Budget, Organization and suppliers.

The “Repositories” Module constitutes the basis of the other Up Manager Vectis software modules. It contains :

  • Budgets  group together expenses and revenues according to their nature or destination;
  • The economic classifications are the set of types of expenditure that can be carried out by Purchasing departments;
  • The functional classifications  are the different destinations of expenses; they group expenditure according to areas of intervention;
  • An article  is a subdivision of a budget chapter representing the centers of expenditure;
  • A paragraph  is a subdivision of an article representing a mission, an action or a project;
  • The budget headings  are the different expenditure headings;
  • represents a unit of consumption;
  • are the different requesting centers, they represent all the services, units, departments, etc. of the organization;
  • The assigning accountants  who will be called subsequently in the definition of the service under authorizing officer;
  • The salary components  are the different sections making up the salary, otherwise called allowances. They will be used when defining budget items;
  • The budget items  will be used for the preparation of personal chapter operating budgets. A budget item corresponds to a rank or function within an organization.
  • Products  : These are the different products and services likely to be acquired by organizations. These products can be classified into three categories: Consumables, Fixed Assets and Services.
  • Suppliers and Beneficiaries .
  • Banks  and their agencies.
  • Project owners  : the entities carrying out the project
  • Project managers  : the entities retained by the project owner to carry out the work
  • Performance indicators .

This data is stored in several database files which form a central repository used by the different Vectis modules, namely:

Budget module, AO, markets, Purchasing and stock, management and budgetary accounting. This repository also allows you to:

  • Monitoring data in its entirety and updating records regarding Budget components, function units, employees, suppliers, etc.

Data management in a scalable manner, allowing the system to easily adapt to different developments.